TOT

Scheduling and registration convenience

Uurwerk is the scheduling program designed by TOT for events personnel in the cultural sector – both venues and companies. It was developed from many years of practical experience at, and in conjunction with, large and small theatre and event organisers in the Netherlands. Its strength lies in the ease with which you can schedule the personnel in an efficient, well-ordered way, and in accordance with legislation. Time tracking and accountability form an integral part of this, and have never been so easy. » read on about Uurwerk personnel scheduler

Uurwerk on the web

After the first succesfull years with Uurwerk Basic the clientele of Uurwerk had grown, as had the clients themselves. The virtual ceiling came into view. The plan for Uurwerk Online was born.

Time to grow

In 2007 Marijcke initiated discussions with Rik Bruins of Art of Automation, software developer, sound technician and former Artifax-consultant. Just as Marijcke, Rik has a thorough knowledge of the cultural sector and embraces challenges head on. Together they decided to develop an advanced version of Uurwerk, whilst retaining the strong points of Uurwerk Basic: » read on about Uurwerk Online – Uurwerk as a web based application

Project management and automation in the world of culture. TOT boasts a wealth of knowledge in this, as well as vast experience. Where to start? With the right questions: TOT poses them with the fresh outlook of a relative outsider. You’ll find the answer by putting the interests of all parties into a common perspective – the perfect performance, the successful event, the satisfied client. This helps to streamline and professionalise procedures, in whatever way necessary.

In the ICT project management section you’ll find:

• Information on subjects such as event planning, personnel scheduling, time tracking, CRM, ticket sales and fundraising in the cultural sector;
• An explanation of a procedure developed by TOT to ‘examine’ organisations;
• TOT’s method for managing projects and providing training.  » read on about ICT Project Management

Service and cost

Uurwerk Online comes with our service and support. We keep your software up to date and are there to help you get the most out of it.

Uurwerk Online includes:

• a live demonstration;
• our inventory of your specific needs and wishes;
• configuration of Uurwerk Online according to these needs and wishes;
• installation and training;
• hosting;
• maintenance and updates;
• a yearly user conference;
• training for your schedulers;
• a help desk for your application manager.  » read on about Uurwerk Online – service and cost

Scheduling from events

From 2000 and for many years thereafter, Marijcke Voorsluijs, the owner of TOT, was responsible for scheduling the technical employees for the Stadsschouwburg Utrecht using Rostarflex, a large scheduling application. This was an expensive program that ultimately delivered, but was not made for events-guided scheduling. A number of fixed shifts were the basis, but that is not how the cultural sector works. The event, performance or concert sets the tone. An opera places different demands on the staff than a classical concert, for example. Further, the program of the day must be visible in the schedule. » read on about The background – Uurwerk Basic

There are two Uurwerk versions:

• Uurwerk Basic, developed from Excel, for small to medium-sized businesses which can schedule up to 15 technical or hospitality employees;
• Uurwerk Online, a web application for an unlimited number of employees, and is ideal as such for all staff working for all types of cultural organisations, whether small or large.  » read on about Uurwerk in duplicate

Uurwerk Basic and Uurwerk Online in a nutshell

A schematic comparison of the two Uurwerk versions: Uurwerk Basic and Uurwerk Online. Symbols have been used as much as possible:

	No problem
	Not applicable
	Possible with modifications

» read on about Uurwerk Basic and Uurwerk Online compared

Over the years I have compiled quite an amount of documents for both TOT and its clients that are helpful to colleagues – handy info, in other words. These are usually documents that are freely available online, but you do need to know where to find them. Here you will find them ‘under one roof’.

Missing something? Ask!

Do you have something very handy for me that is not listed here? Thank you! » read on about Handy info

Three challenges and a new business

I stopped touring in 2000, not so much because I wanted to put down my Maglite, but because clients approached me with challenging requests that appealed to my background as an industrial psychologist.

Technical production

After a successful tour with Wadaiko Ichiro in 1996, Van Baasbank & Baggerman asked me to join them as their technical coordinator. Working with international companies seemed to be a challenge that fitted me like a glove. » read on about The launch of TOT

The heartbeat of TOT

The technological, organisational and events centre point. All interests on the same page. Clear proposals, practical interventions and bold actions: this is where the strength of TOT lies, as well as its core services.

The broad outlines and detail

The broad outlines are important, but the smallest details are too. Take a concert, for example. The musicians and the visitors must have a fantastic evening, which is only possible if the technology is scheduled properly. However, the ambience in the foyer, the cloakroom attendant’s smile and the ease of ordering on the website play just as important a role. » read on about Vision – The technological, organisational and events centre point